When it comes to professional communication, the way we phrase our messages can make a world of difference. Finding the right words to express your intention thoughtfully helps convey respect and care for the person receiving your message. In fact, it’s not just about sharing information—it’s about doing so in a way that feels personal, warm, and considerate.
Whether you’re writing an email, drafting a report, or sending a note, small changes to how you deliver information can make your communication stand out and foster stronger connections. Below are 35 alternatives to the phrase ‘This Is to Inform You’ that will elevate your messaging, while maintaining professionalism and warmth.
What Does “This Is to Inform You” Mean?
Before we dive into alternatives, let’s take a moment to understand the phrase itself. “This is to inform you” is a formal expression used to let someone know that you are sharing information with them. While it’s professional, it can sometimes sound cold or impersonal, depending on the context.
The alternatives provided below aim to keep your communication clear, professional, and warm, while ensuring that your message is delivered with care and understanding.
Is It Professional/Polite to Say “This Is to Inform You”?
Yes, “This is to inform you” is both professional and polite. However, it can often come across as overly formal or mechanical in tone. In environments where you need to convey respect and personal touch, especially when dealing with sensitive issues or offering news, more empathetic alternatives may serve you better.
By adjusting your wording, you show your recipient that you consider the message’s impact on them, and you value the exchange. The alternatives below can help soften the tone while maintaining professionalism.
Advantage or Disadvantage of Saying “This Is to Inform You”
Advantages:
- Clear and direct communication.
- Universal in formal settings.
- Professional tone that is often appreciated in legal or corporate correspondence.
Disadvantages:
- Can come across as impersonal or detached.
- Might not engage the reader or recipient in a meaningful way.
- Could be seen as unnecessarily stiff in less formal environments.
Now, let’s explore 35 alternative ways to express the idea of “This Is to Inform You,” along with their meanings, explanations, and best uses.
1. “I Wanted to Let You Know”
Meaning: This is a friendly and approachable way of sharing information.
Detailed Explanation: This alternative softens the delivery by implying you are sharing the information out of consideration. It’s less formal but still professional.
Scenario Example: “I wanted to let you know that your meeting has been rescheduled for tomorrow.”
Best Use: When you want to convey information in a thoughtful, friendly manner without sounding too detached.
Tone: Warm, conversational, and respectful.
2. “Just to Keep You in the Loop”
Meaning: A casual yet professional way to inform someone, often used when the person needs to stay updated.
Detailed Explanation: This phrase implies you’re updating someone so they are aware and can be prepared for what’s coming next.
Scenario Example: “Just to keep you in the loop, we’ll be launching the new product next month.”
Best Use: When you want to provide someone with ongoing updates in a friendly, inclusive manner.
Tone: Informal but professional, inclusive.
3. “For Your Information (FYI)”
Meaning: A widely used phrase indicating that you’re providing information to someone for their awareness.
Detailed Explanation: “FYI” is brief but informative, and it’s commonly used when the recipient doesn’t necessarily need to act on the information, just be aware.
Scenario Example: “FYI, the office will be closed on Friday for a public holiday.”
Best Use: When you need to share non-urgent or non-actionable information.
Tone: Neutral and informative.
4. “I Thought You Should Know”
Meaning: This conveys a sense of personal concern or importance about the information you’re sharing.
Detailed Explanation: The phrase “I thought you should know” implies you are personally considering how the news will affect the recipient, making it feel more caring.
Scenario Example: “I thought you should know that the project deadline has been extended.”
Best Use: When the information is significant and could be important to the recipient’s understanding or decision-making.
Tone: Caring, considerate, warm.
5. “I’d Like to Bring to Your Attention”
Meaning: This is a formal but polite way of highlighting something you think is important for the recipient.
Detailed Explanation: This phrase emphasizes that the recipient’s attention is needed, making it sound more purposeful without being forceful.
Scenario Example: “I’d like to bring to your attention the updated guidelines for the project.”
Best Use: When the information requires the recipient to pay attention to something significant or new.
Tone: Professional, respectful.
6. “Please Be Advised”
Meaning: A formal way of notifying someone about something they need to be aware of.
Detailed Explanation: This phrase is often used in legal or business contexts to provide important information that the recipient needs to acknowledge.
Scenario Example: “Please be advised that all meetings have been canceled for the rest of the day.”
Best Use: When you need to convey important, official, or formal information.
Tone: Professional, formal, direct.
7. “I Want to Make You Aware”
Meaning: A considerate way to notify someone, often implying that the information is important for their awareness.
Detailed Explanation: This phrase carries an added sense of care, showing that you’re mindful of the recipient’s need to stay informed.
Scenario Example: “I want to make you aware that the office has adopted a new dress code.”
Best Use: When you’re delivering something new or noteworthy that the recipient should be prepared for.
Tone: Considerate, mindful.
8. “I’m Reaching Out to Inform You”
Meaning: A slightly more personal, action-oriented alternative to “This is to inform you.”
Detailed Explanation: This implies that you’re making an effort to connect with the recipient and share something of value or importance.
Scenario Example: “I’m reaching out to inform you about the changes to the team structure.”
Best Use: When you’re providing updates in a manner that feels more engaged and personable.
Tone: Friendly, professional, proactive.
9. “I Would Like to Share With You”
Meaning: A softer, more informal way of providing information, suggesting a more open dialogue.
Detailed Explanation: This implies that you’re providing information because you want the recipient to be in the loop, and it invites a sense of collaboration.
Scenario Example: “I would like to share with you the results of the customer satisfaction survey.”
Best Use: When the information is something you’d like to communicate thoughtfully, possibly with an invitation for feedback.
Tone: Friendly, open, inclusive.
10. “I Thought You Might Appreciate Knowing”
Meaning: This phrase conveys that you believe the recipient will find the information useful or important.
Detailed Explanation: It combines the aspect of consideration with the sharing of potentially valuable or relevant information.
Scenario Example: “I thought you might appreciate knowing that we’ve extended the deadline for the submission.”
Best Use: When you think the recipient would benefit from the information but don’t want to sound overly formal.
Tone: Thoughtful, considerate, friendly.
11. “Just Wanted to Update You”
Meaning: An informal and warm alternative to conveying new information.
Detailed Explanation: This expression is often used when you’re providing the latest updates or changes. It’s a friendly and light way of keeping someone informed.
Scenario Example: “Just wanted to update you on the meeting schedule for next week.”
Best Use: When you’re keeping someone informed in a way that feels light, personal, and proactive.
Tone: Friendly, conversational, warm.
12. “Please Take Note”
Meaning: A formal way of suggesting that someone should pay attention to specific information.
Detailed Explanation: This expression highlights that the information shared is important enough that it requires the recipient’s attention.
Scenario Example: “Please take note that your subscription will be renewed next month.”
Best Use: When delivering important, action-oriented, or policy-related information.
Tone: Professional, formal, respectful.
13. “I Want to Bring This to Your Attention”
Meaning: A professional way to highlight something important for the recipient.
Detailed Explanation: This phrase conveys urgency or importance, letting the recipient know that they should take note of what you’re saying.
Scenario Example: “I want to bring this to your attention before our meeting tomorrow.”
Best Use: When discussing critical information that requires acknowledgment.
Tone: Professional, direct, but considerate.
14. “You Might Find This Helpful to Know”
Meaning: This phrase is a softer, more engaging way to introduce information.
Detailed Explanation: It implies that the information may be useful to the recipient, making it feel more collaborative rather than directive.
Scenario Example: “You might find this helpful to know—our team has adjusted the deadline by one week.”
Best Use: When sharing information that could benefit the recipient without sounding too formal.
Tone: Friendly, thoughtful, engaging.
15. “Here’s Something You Should Know”
Meaning: A direct but approachable way to introduce important details.
Detailed Explanation: This phrase feels conversational yet professional, making it suitable for various work settings.
Scenario Example: “Here’s something you should know: the system update will happen overnight.”
Best Use: When you need to provide straightforward information without being too rigid.
Tone: Direct, neutral, slightly informal.
16. “I Am Writing to Inform You”
Meaning: A professional and structured way of delivering information.
Detailed Explanation: This phrase is commonly used in formal emails and letters. It’s polite and direct, making it a reliable choice for professional communication.
Scenario Example: “I am writing to inform you that your application has been approved.”
Best Use: When writing formal notices, emails, or official announcements.
Tone: Formal, professional, polished.
17. “I’d Like to Make You Aware of”
Meaning: A softer and more engaging way to provide information.
Detailed Explanation: This phrase suggests a sense of care, showing that you are intentionally making the recipient aware of something.
Scenario Example: “I’d like to make you aware of the upcoming policy changes.”
Best Use: When you want to provide important information in a way that feels considerate.
Tone: Thoughtful, respectful.
18. “This Is Just a Heads-Up”
Meaning: A casual yet professional way to share updates or upcoming changes.
Detailed Explanation: This phrase makes it clear that the information is meant as a friendly notification, not a demand.
Scenario Example: “This is just a heads-up that we will be having a team meeting on Friday.”
Best Use: When you need to provide informal but necessary updates.
Tone: Friendly, light, casual.
19. “Let Me Update You On”
Meaning: A clear and conversational way of sharing relevant details.
Detailed Explanation: This phrase is commonly used when providing real-time or follow-up updates.
Scenario Example: “Let me update you on the changes in our project timeline.”
Best Use: When keeping someone informed with ongoing updates.
Tone: Friendly, engaging, informative.
20. “I’d Like to Notify You”
Meaning: A professional and neutral way of providing a formal notice.
Detailed Explanation: This phrase is useful in corporate or official settings where formal communication is expected.
Scenario Example: “I’d like to notify you that your request has been processed.”
Best Use: When delivering official notices or structured messages.
Tone: Formal, professional.
Read More: 35 Other Ways to Say “Sounds Good” (With Examples)
21. “It’s Important to Mention That”
Meaning: This phrase helps highlight crucial information.
Detailed Explanation: It implies that the details being shared should not be overlooked.
Scenario Example: “It’s important to mention that these changes will take effect next month.”
Best Use: When emphasizing key information that the recipient must pay attention to.
Tone: Serious, informative, formal.
22. “As a Reminder”
Meaning: This phrase is used when reinforcing previously shared information.
Detailed Explanation: It works well when you need to follow up without sounding repetitive.
Scenario Example: “As a reminder, the deadline for submissions is this Friday.”
Best Use: When sending follow-up communications or emphasizing important details.
Tone: Polite, clear, neutral.
23. “Just a Quick Note to Say”
Meaning: A friendly and brief way to share information.
Detailed Explanation: It sets a light, conversational tone while still delivering relevant updates.
Scenario Example: “Just a quick note to say that your order has been shipped.”
Best Use: When sending short and friendly updates.
Tone: Warm, approachable, engaging.
24. “In Case You Weren’t Aware”
Meaning: This phrase gently introduces information that the recipient may not know yet.
Detailed Explanation: It suggests that the message is being shared for awareness, without implying any obligation.
Scenario Example: “In case you weren’t aware, the company will be closed for maintenance next Monday.”
Best Use: When providing useful but non-urgent information.
Tone: Neutral, considerate.
25. “I Want to Keep You Informed”
Meaning: A personal and professional way to emphasize transparency.
Detailed Explanation: This phrase suggests that you are intentionally keeping someone updated.
Scenario Example: “I want to keep you informed about the latest developments in our project.”
Best Use: When building trust and maintaining open communication.
Tone: Thoughtful, inclusive.
26. “Allow Me to Inform You”
Meaning: A highly formal way of sharing information.
Detailed Explanation: This phrase is commonly used in legal or business communications where formality is required.
Scenario Example: “Allow me to inform you that your contract has been extended.”
Best Use: When formality is necessary, such as in legal or executive communications.
Tone: Formal, authoritative.
27. “To Ensure You’re Up to Date”
Meaning: A phrase that highlights the importance of staying informed.
Detailed Explanation: This phrase is particularly useful when making sure someone has the most recent details.
Scenario Example: “To ensure you’re up to date, here’s the latest project schedule.”
Best Use: When providing updates in a professional but friendly manner.
Tone: Professional, informative.
28. “For Your Awareness”
Meaning: A straightforward way of sharing information that may be relevant to the recipient.
Detailed Explanation: This phrase is used when the recipient doesn’t necessarily need to take action but should be aware of the information.
Scenario Example: “For your awareness, there will be road closures near the office tomorrow.”
Best Use: When sharing relevant details without requesting action.
Tone: Neutral, professional.
29. “Here’s an Important Update”
Meaning: A clear way to emphasize key information.
Detailed Explanation: This phrase ensures that the recipient knows they are receiving a critical update.
Scenario Example: “Here’s an important update regarding the upcoming merger.”
Best Use: When sending major announcements or key business updates.
Tone: Professional, serious.
30. “This Is to Bring to Your Notice”
Meaning: A very formal and structured way of informing someone.
Detailed Explanation: It is often used in official or governmental communications.
Scenario Example: “This is to bring to your notice that policy changes will take effect next month.”
Best Use: When formality and professionalism are required.
Tone: Official, formal.
31. “It’s Worth Noting That”
Meaning: A phrase used to highlight an important point.
Detailed Explanation: This phrase is particularly effective when you want to ensure that someone pays attention to specific information.
Scenario Example: “It’s worth noting that the budget proposal needs approval before moving forward.”
Best Use: When emphasizing details that could affect decision-making.
Tone: Professional, insightful, slightly formal.
32. “I’d Like to Update You On”
Meaning: A professional yet friendly way of keeping someone informed.
Detailed Explanation: This phrase implies that you’re providing relevant updates in a considerate way.
Scenario Example: “I’d like to update you on the progress of our partnership discussions.”
Best Use: When delivering news, updates, or progress reports.
Tone: Professional, warm, engaging.
33. “This Is to Bring to Your Attention”
Meaning: A formal way of ensuring someone acknowledges certain information.
Detailed Explanation: This phrase is useful when addressing concerns, policy changes, or official matters.
Scenario Example: “This is to bring to your attention that the annual compliance training is mandatory for all employees.”
Best Use: When sending professional announcements that require action or awareness.
Tone: Formal, structured, authoritative.
34. “I’d Like to Inform You That”
Meaning: A polite, direct, and professional way to deliver information.
Detailed Explanation: This phrase keeps the conversation formal while maintaining a neutral and respectful tone.
Scenario Example: “I’d like to inform you that your leave request has been approved.”
Best Use: When providing official updates or responses in a professional setting.
Tone: Neutral, professional, courteous.
35. “Just a Friendly Reminder”
Meaning: A warm, polite way to reinforce information without sounding too direct.
Detailed Explanation: This phrase ensures that your reminder comes across as helpful rather than forceful.
Scenario Example: “Just a friendly reminder that our team meeting starts at 10 AM tomorrow.”
Best Use: When reminding someone of important details in a considerate way.
Tone: Warm, approachable, considerate.
Conclusion
Effective communication is about more than just providing information—it’s about how you say it. By choosing alternatives to “This is to inform you,” you can enhance clarity, professionalism, and warmth in your messages.
Whether you need to be formal, friendly, or somewhere in between, these alternatives help you communicate in a way that resonates with your audience. Always consider the context, recipient, and tone to ensure your message is well-received.
