Finding the right words to express yourself can make all the difference in how your message is received. When we communicate, especially in writing, it’s important to make our words feel warm, thoughtful, and personal. One such expression—”The text states”—is often used, but sometimes, finding an alternative can make your communication feel more engaging and nuanced. Whether you’re writing a professional email, crafting an essay, or having a casual conversation, these alternatives can help you convey the same meaning with a little more care and creativity.
Below, you’ll find 35 other ways to say “The text states,” along with their meanings, best uses, and scenarios where they would work best. By choosing the right phrase, you can ensure that your writing is both clear and compassionate. Let’s dive in!
What Does “The Text States” Mean?
“The text states” is typically used to refer to something that is explicitly mentioned in a piece of writing. It’s a formal and clear way to point out what has been said in a document, message, or piece of communication. The phrase can be useful, but it can also sound repetitive if overused. That’s why finding alternatives can help your writing feel more vibrant and dynamic.
Is It Professional/Polite to Say “The Text States”?
Yes, “the text states” is generally professional and polite, but it can sound a little stiff. In professional settings, such as academic papers, legal documents, or formal emails, it’s perfectly appropriate. However, for more casual writing or communication, it may feel too impersonal or robotic. If you want your words to sound more conversational or approachable, consider using one of the alternatives below.
Advantages and Disadvantages of Saying “The Text States”
Advantages:
- Clear and direct
- Easy to understand in formal writing
- Conveys that you are referring to a specific document
Disadvantages:
- Can sound repetitive or cold
- Lacks warmth and can be too formal for certain contexts
- May not resonate as personally or empathetically with the reader
1. “The Text Mentions”
Meaning:
To point out that something has been referred to in the text.
Explanation:
This phrase is softer than “states” and suggests that the information is included but not necessarily the focal point.
Scenario Example:
“The text mentions several instances where the subject matter is explored in detail.”
Best Use:
Ideal when referencing something that is acknowledged without being emphasized.
Tone:
Friendly and approachable.
2. “The Document Specifies”
Meaning:
To indicate that something is outlined or clearly defined in the text.
Explanation:
This phrase is formal and more direct, emphasizing the precision of the information.
Scenario Example:
“The document specifies the procedures for submitting your application.”
Best Use:
Useful in formal, professional, or academic contexts.
Tone:
Professional and precise.
3. “The Passage Highlights”
Meaning:
To draw attention to a particular section or element in the text.
Explanation:
This suggests that the information is emphasized or put into focus.
Scenario Example:
“The passage highlights the need for stronger environmental policies.”
Best Use:
When you want to underline the importance of a specific section.
Tone:
Thoughtful and focused.
4. “The Author Explains”
Meaning:
To reference the author’s explanation of a concept or idea.
Explanation:
This phrase is slightly more conversational and implies a deeper dive into the content.
Scenario Example:
“The author explains the connection between emotion and decision-making.”
Best Use:
Great for when you want to credit the writer for providing a detailed explanation.
Tone:
Engaging and warm.
5. “The Text Reveals”
Meaning:
To express that the text uncovers or discloses information.
Explanation:
This phrase is more dramatic and suggests that the text is unveiling something significant.
Scenario Example:
“The text reveals the truth behind the mystery.”
Best Use:
Effective when you want to present information as new or surprising.
Tone:
Intriguing and dramatic.
6. “The Content Indicates”
Meaning:
To suggest or point out something that is conveyed in the text.
Explanation:
This is a neutral way of presenting information that is implied by the text.
Scenario Example:
“The content indicates a shift in societal attitudes.”
Best Use:
Good for professional and objective communication.
Tone:
Neutral and straightforward.
7. “The Text Implies”
Meaning:
To suggest or hint at something without directly stating it.
Explanation:
This alternative is perfect for more subtle or nuanced references.
Scenario Example:
“The text implies that there might be a deeper issue at play.”
Best Use:
When you want to convey that the message is implied but not overtly stated.
Tone:
Gentle and thoughtful.
8. “The Author States”
Meaning:
To attribute something directly to the author of the text.
Explanation:
This phrase is direct and allows you to clearly link the statement to the person who made it.
Scenario Example:
“The author states that the relationship between the two factors is complex.”
Best Use:
Perfect for academic writing and referencing specific viewpoints.
Tone:
Formal and authoritative.
9. “The Writing Suggests”
Meaning:
To indicate that the text hints at or proposes a particular idea or concept.
Explanation:
This is a gentle way of saying that the text points towards something, without being overly assertive.
Scenario Example:
“The writing suggests that a change in policy may be necessary.”
Best Use:
When you want to express uncertainty or possibility.
Tone:
Cautious and respectful.
10. “The Text Explores”
Meaning:
To examine or delve into a subject in the text.
Explanation:
This phrase is dynamic and implies a thorough treatment of the topic.
Scenario Example:
“The text explores the challenges of managing a team.”
Best Use:
Great for academic or analytical writing where exploration of a topic is key.
Tone:
Inquisitive and thorough.
11. “The Paper Describes”
Meaning:
To explain or give details about something in the paper.
Explanation:
This is straightforward and used frequently in academic contexts.
Scenario Example:
“The paper describes the results of the recent study.”
Best Use:
Appropriate for formal, academic, or research-based writing.
Tone:
Clear and direct.
12. “The Article Claims”
Meaning:
To state something in the article, often with a degree of assertion.
Explanation:
This phrase suggests that the article is putting forward an argument or a statement that may require further validation.
Scenario Example:
“The article claims that renewable energy is the key to our future.”
Best Use:
When referring to an argument or assertion made in a piece of writing.
Tone:
Assertive but polite.
13. “The Excerpt Notes”
Meaning:
To indicate something that is mentioned or observed in a passage.
Explanation:
This implies a careful observation or mention of a particular detail.
Scenario Example:
“The excerpt notes the importance of teamwork in achieving success.”
Best Use:
When referencing a short section of a larger text.
Tone:
Thoughtful and observant.
14. “The Section Explains”
Meaning:
To clarify or provide more detail on a specific part of the text.
Explanation:
This phrase suggests a clear explanation and adds value to a section.
Scenario Example:
“The section explains the historical background of the conflict.”
Best Use:
Effective for educational and informative contexts.
Tone:
Educational and clear.
15. “The Text Outlines”
Meaning:
To provide a summary or a broad view of the subject.
Explanation:
This phrase is useful when summarizing key points or concepts.
Scenario Example:
“The text outlines the key steps in the process.”
Best Use:
When summarizing or giving an overview of the text’s main points.
Tone:
Organized and structured.
16. “The Text Discusses”
Meaning:
To refer to a topic that is talked about in the text.
Explanation:
This phrase is often used in discussions or analysis of the content.
Scenario Example:
“The text discusses the ethical implications of artificial intelligence.”
Best Use:
In analytical or conversational writing, especially when discussing a subject.
Tone:
Analytical and reflective.
17. “The Writing States”
Meaning:
To express something clearly in the writing.
Explanation:
This is similar to “The text states,” but slightly more casual.
Scenario Example:
“The writing states that all participants must submit their responses by Friday.”
Best Use:
Ideal for informal or semi-formal writing.
Tone:
Clear and casual.
Read More: 35 Other Ways to Say “Great Asset to The Team” (With Examples)
18. “The Text Acknowledges”
Meaning:
To recognize or admit something in the text.
Explanation:
This phrase works well when you want to convey recognition or understanding.
Scenario Example:
“The text acknowledges the difficulties faced by marginalized groups.”
Best Use:
When you want to show understanding or recognition.
Tone:
Respectful and empathetic.
19. “The Document Affirms”
Meaning:
To confirm or support a statement or idea in the document.
Explanation:
This is a stronger way of stating that something is being endorsed or validated.
Scenario Example:
“The document affirms the importance of following safety guidelines.”
Best Use:
When confirming or validating a claim or idea.
Tone:
Assertive and supportive.
20. “The Report Indicates”
Meaning:
To suggest or point to something in the report.
Explanation:
This phrase is commonly used in professional or research settings.
Scenario Example:
“The report indicates a significant improvement in productivity.”
Best Use:
When referring to conclusions drawn in professional or research reports.
Tone:
Objective and formal.
21. “The Text Suggests”
Meaning:
To propose or hint at something that might be inferred from the text.
Explanation:
This is a softer alternative, implying a suggestion rather than a direct statement.
Scenario Example:
“The text suggests that teamwork can improve overall performance.”
Best Use:
When you want to gently point out a possible conclusion or inference.
Tone:
Respectful and thoughtful.
22. “The Source Mentions”
Meaning:
To bring up or refer to something in a particular source.
Explanation:
This is often used when referencing a specific source.
Scenario Example:
“The source mentions a new development in renewable energy.”
Best Use:
Great for academic writing or citing sources.
Tone:
Formal and neutral.
23. “The Study Finds”
Meaning:
To report on the results or findings of a study.
Explanation:
This is commonly used in scientific or research contexts to present findings.
Scenario Example:
“The study finds that sleep is essential for cognitive function.”
Best Use:
When referring to results from studies or research papers.
Tone:
Objective and factual.
24. “The Text Highlights”
Meaning:
To draw attention to something in the text.
Explanation:
This is often used to show what is most important or noteworthy.
Scenario Example:
“The text highlights the importance of self-care during stressful times.”
Best Use:
When emphasizing key points or sections in a text.
Tone:
Thoughtful and purposeful.
25. “The Article Explains”
Meaning:
To clarify something in the article.
Explanation:
This phrase is great when you want to show that the article offers clarity.
Scenario Example:
“The article explains the impact of social media on mental health.”
Best Use:
Ideal for journalistic or educational writing.
Tone:
Informative and clear.
26. “The Document Explores”
Meaning:
To analyze or investigate a topic within the document.
Explanation:
This suggests a deep dive or a thorough examination of a subject.
Scenario Example:
“The document explores the different factors affecting climate change.”
Best Use:
When addressing complex topics in a document or report.
Tone:
Inquisitive and thorough.
27. “The Text Discusses”
Meaning:
To talk about something in the text.
Explanation:
This is a more neutral way of referencing a topic discussed within the text.
Scenario Example:
“The text discusses the challenges of urbanization.”
Best Use:
When describing the scope of discussion in a text.
Tone:
Neutral and descriptive.
28. “The Paper States”
Meaning:
To express something clearly in a paper.
Explanation:
This phrase is similar to “the text states” but often used in academic or research papers.
Scenario Example:
“The paper states that higher education should be more accessible.”
Best Use:
Ideal for formal academic writing.
Tone:
Formal and academic.
29. “The Article Suggests”
Meaning:
To propose an idea or perspective in the article.
Explanation:
This phrase is more suggestive and less direct than “states.”
Scenario Example:
“The article suggests that we reconsider our approach to education.”
Best Use:
For journalistic or opinion pieces.
Tone:
Suggestive and thoughtful.
30. “The Text Clarifies”
Meaning:
To explain something more clearly in the text.
Explanation:
This is used when the text helps remove ambiguity or confusion.
Scenario Example:
“The text clarifies the process for applying for the scholarship.”
Best Use:
When you need to express clarification of complex ideas.
Tone:
Clear and helpful.
31. “The Source States”
Meaning:
To explicitly declare something mentioned in a specific source.
Explanation:
This phrase is similar to “The text states,” but it clarifies that the information comes from a referenced source, such as a book, article, or research paper.
Scenario Example:
“The source states that regular exercise significantly improves mental health.”
Best Use:
When citing a specific source in academic or professional writing.
Tone:
Formal and authoritative.
32. “The Chapter Explains”
Meaning:
To provide clarification or a detailed description of something within a chapter.
Explanation:
This phrase is particularly useful when referencing sections of a book or a report. It suggests that the chapter provides in-depth information or a breakdown of a concept.
Scenario Example:
“The chapter explains the historical events leading to the revolution.”
Best Use:
Ideal for literary analysis, book discussions, or academic writing.
Tone:
Educational and informative.
33. “The Text Expresses”
Meaning:
To convey a thought, feeling, or idea within the text.
Explanation:
This phrase adds a touch of emotional depth, making it useful for discussing literature, poetry, or opinion pieces where the writer’s expression is important.
Scenario Example:
“The text expresses deep concern about climate change and its effects.”
Best Use:
When discussing emotions, perspectives, or artistic interpretations within a text.
Tone:
Thoughtful and expressive.
34. “The Research Indicates”
Meaning:
To present findings from a research study or investigation.
Explanation:
This phrase is commonly used in academic and scientific writing. It suggests that data, experiments, or studies support a particular conclusion.
Scenario Example:
“The research indicates that students perform better when given more interactive learning materials.”
Best Use:
When discussing empirical findings or citing research papers.
Tone:
Objective and academic.
35. “The Author Points Out”
Meaning:
To highlight or bring attention to a specific detail in the text.
Explanation:
This phrase makes the statement more personal by directly attributing it to the author. It implies that the author is deliberately drawing attention to a certain point.
Scenario Example:
“The author points out that social media has drastically changed communication habits.”
Best Use:
When you want to acknowledge the author’s intentional emphasis on a topic.
Tone:
Engaging and conversational.
Conclusion
When communicating, whether in formal writing or casual conversation, the way you choose to express yourself matters. Instead of using the phrase “The text states” repeatedly, you now have 35 thoughtful alternatives that can enrich your communication.
Each one carries its own subtle nuance, offering a fresh way to present ideas while maintaining clarity, warmth, and respect. By being mindful of these alternatives, you’ll be able to connect more meaningfully with your audience and convey your message in a more thoughtful, empathetic way.
