Finding the right words to express ourselves is one of the most powerful ways to build connections, whether we’re writing a casual email, having a friendly conversation, or crafting a thoughtful message. Words can have a huge impact on how our messages are received, which is why it’s important to find alternatives to commonly used phrases like “by the way”. The phrase “by the way” can often feel a little impersonal or abrupt, but don’t worry!
Here are 35 meaningful alternatives that will make your messages sound warmer, more thoughtful, and engaging. Whether you want to sound more polished or simply add a personal touch, these alternatives will help you communicate with care and purpose.
What Does “By the Way” Mean?
The phrase “by the way” is often used to introduce additional information or a side note that is somewhat related but not the main focus of the conversation. It’s like a segue into something new, usually something informal or unexpected. It’s commonly used to add details without overwhelming the person you’re speaking to. However, while it’s useful, “by the way” can come off as abrupt or less personal depending on the context.
Is It Professional/Polite to Say “By the Way”?
In certain professional settings, “by the way” may feel too casual, especially if you’re communicating with someone you don’t know well. It’s important to adjust your language based on the tone of the conversation and your relationship with the recipient. However, in informal or casual situations, “by the way” is typically fine. Using more thoughtful alternatives can help you sound more polished and considerate, especially when you’re addressing sensitive topics or formal audiences.
Advantage or Disadvantage of Using “By the Way”
Advantages:
- Concise and Clear: The phrase is often brief and to the point, which is helpful when delivering extra details quickly.
- Casual and Friendly: It helps set a laid-back, informal tone.
Disadvantages:
- Abruptness: It can sound a little too informal or abrupt in professional settings.
- Lacks Warmth: It doesn’t always convey much emotion, which could lead to misunderstandings in sensitive conversations.
1. “Just so you know”
Meaning: A gentle way to offer additional information.
Explanation: This phrase introduces information that the listener might not have known or might find useful but isn’t critical. It feels more considerate and personal than “by the way.”
Scenario Example:
“I’m working from home tomorrow, just so you know. Let me know if you need anything.”
Best Use: When you want to share helpful or clarifying information without sounding too abrupt.
Tone: Friendly, casual, thoughtful.
2. “I wanted to mention”
Meaning: A polite and deliberate way to bring up a new topic.
Explanation: This phrase feels more purposeful and intentional, showing that you’re considering what you’re about to say.
Scenario Example:
“I wanted to mention that I’ll be out of the office next week.”
Best Use: Ideal when you want to make sure the person knows something important but also want to add a sense of careful consideration.
Tone: Warm, respectful, polished.
3. “Oh, and”
Meaning: A quick way to introduce a side note or extra bit of information.
Explanation: This expression is often used in casual conversations to quickly insert new information without making it the focal point.
Scenario Example:
“Oh, and I saw your friend at the store yesterday.”
Best Use: When you want to add something extra, usually in a laid-back conversation.
Tone: Friendly, informal, spontaneous.
4. “On a related note”
Meaning: To introduce something that is connected to the topic but isn’t the main focus.
Explanation: This phrase is especially useful when transitioning to a new point that’s still connected to the ongoing conversation.
Scenario Example:
“I hope that helps clarify the schedule. On a related note, did you want me to send over those reports today?”
Best Use: When you want to add related information without disrupting the flow of the conversation.
Tone: Thoughtful, professional, and connected.
5. “Just thought I’d share”
Meaning: An informal phrase that introduces something you feel is worth mentioning.
Explanation: This phrase shows that you’re casually offering information, which can make it feel like a friendly suggestion.
Scenario Example:
“Just thought I’d share, the meeting time has been changed to 2 PM.”
Best Use: When you’re casually offering an update or sharing something small yet helpful.
Tone: Casual, warm, helpful.
6. “By the way, while we’re on the topic”
Meaning: A way to bring up a new point that’s related to the conversation at hand.
Explanation: This phrase is particularly good for moments when you want to add something extra but still stay on topic.
Scenario Example:
“By the way, while we’re on the topic, did you manage to contact the vendor?”
Best Use: When you want to smoothly add something new without changing the subject completely.
Tone: Professional, polite, connected.
7. “Speaking of which”
Meaning: A transition phrase that ties the current topic to a new one.
Explanation: Used when the new information relates closely to what was just mentioned, making the shift feel seamless.
Scenario Example:
“Speaking of which, have you heard back from HR about the new policy?”
Best Use: When you want to smoothly change direction while keeping the conversation relevant.
Tone: Casual, conversational, light.
8. “On that note”
Meaning: A phrase used to transition to a related topic.
Explanation: This is similar to “speaking of which” but often carries a slightly more formal tone.
Scenario Example:
“On that note, I wanted to ask if we should schedule a follow-up meeting.”
Best Use: When you’re bringing up a related point that logically flows from the previous conversation.
Tone: Professional, polite, thoughtful.
9. “Incidentally”
Meaning: A more formal alternative to “by the way.”
Explanation: It introduces something that’s not central but is still worth noting. It’s less casual, so it’s great for professional conversations.
Scenario Example:
“Incidentally, did you hear about the upcoming company event?”
Best Use: When you want to share information in a polished, respectful way.
Tone: Formal, neutral, professional.
10. “On a side note”
Meaning: A gentle way to introduce something tangential or additional.
Explanation: This phrase makes it clear that you’re shifting focus without completely changing the topic. It adds a bit of warmth and care.
Scenario Example:
“On a side note, I’ll be away from my desk this afternoon for a quick appointment.”
Best Use: To share information that’s related but not crucial to the main conversation.
Tone: Friendly, casual, polite.
11. “I almost forgot to mention”
Meaning: A way to add something you nearly overlooked but is still important.
Explanation: It conveys a sense of care and thoughtfulness, suggesting that you remembered something last minute.
Scenario Example:
“I almost forgot to mention—the report is due tomorrow!”
Best Use: When you’re reminding someone of something with a gentle touch.
Tone: Friendly, considerate, informal.
12. “As a reminder”
Meaning: A polite way to reintroduce important information.
Explanation: This phrase emphasizes that you’re simply reminding someone of something they might already know.
Scenario Example:
“As a reminder, please submit your feedback by Friday.”
Best Use: When you want to ensure someone remembers something important.
Tone: Professional, polite, neutral.
13. “Just a quick note”
Meaning: A brief introduction to additional information.
Explanation: This phrase conveys that you’re offering something quickly and without taking up too much time.
Scenario Example:
“Just a quick note: I’ll be traveling tomorrow, so I might not be as responsive.”
Best Use: To keep things concise while still adding a personal touch.
Tone: Friendly, efficient, casual.
14. “Before I forget”
Meaning: A casual and warm way to remind someone of something before it slips your mind.
Explanation: It conveys a sense of urgency while also maintaining a friendly tone.
Scenario Example:
“Before I forget, could you send me the meeting notes?”
Best Use: When you need to quickly add something without being too formal.
Tone: Friendly, casual, light-hearted.
15. “Before I forget”
Meaning: A casual way to introduce something you want to mention before it slips your mind.
Explanation: This phrase suggests that the information is important but was nearly overlooked. It’s great for friendly and natural conversations.
Scenario Example:
“Before I forget, could you send me the updated slides?”
Best Use: When you want to bring up a small but important point without sounding abrupt.
Tone: Warm, casual, conversational.
16. “Not to change the subject, but…”
Meaning: A polite way to acknowledge a shift in the conversation.
Explanation: It helps smoothly transition to a different topic while being considerate of the ongoing discussion.
Scenario Example:
“Not to change the subject, but have you decided on a venue for your birthday party?”
Best Use: When you want to introduce a new topic without seeming rude.
Tone: Polite, thoughtful, respectful.
17. “If I may add”
Meaning: A respectful way to introduce additional information.
Explanation: This phrase is especially useful in professional or formal settings where you want to sound diplomatic.
Scenario Example:
“If I may add, I think a visual presentation would enhance the report.”
Best Use: When contributing to a discussion or adding valuable insight.
Tone: Formal, respectful, professional.
18. “While I think of it”
Meaning: A casual way to introduce something that just came to mind.
Explanation: This phrase makes your statement feel spontaneous and natural, perfect for informal conversations.
Scenario Example:
“While I think of it, do you still need help with your project?”
Best Use: When you remember something important mid-conversation.
Tone: Friendly, lighthearted, natural.
19. “Now that you mention it”
Meaning: A way to link new information to the current conversation.
Explanation: This phrase suggests that what you’re about to say was triggered by something previously mentioned.
Scenario Example:
“Now that you mention it, I do remember seeing an email about that.”
Best Use: When you want to acknowledge a connection between ideas.
Tone: Thoughtful, engaged, conversational.
20. “Come to think of it”
Meaning: A reflective way to introduce a thought that just occurred.
Explanation: This phrase makes it clear that you’re adding something based on recent realization.
Scenario Example:
“Come to think of it, I haven’t seen Sarah in a while.”
Best Use: When recalling something relevant to the discussion.
Tone: Casual, thoughtful, introspective.
21. “Just to clarify”
Meaning: A way to introduce additional details for accuracy.
Explanation: This phrase ensures that misunderstandings are avoided by adding relevant information.
Scenario Example:
“Just to clarify, the meeting will be at 10 AM, not 11 AM.”
Best Use: When confirming or correcting details in a conversation.
Tone: Professional, precise, neutral.
22. “Oh, and by the way”
Meaning: A casual, friendly way to introduce an additional point.
Explanation: This phrase softens the transition to new information, making it sound more natural.
Scenario Example:
“Oh, and by the way, don’t forget to bring your ID to the event.”
Best Use: When adding a small but useful detail to the conversation.
Tone: Lighthearted, conversational, friendly.
23. “Just for your information”
Meaning: A more formal way to share information.
Explanation: Often shortened to “FYI,” this phrase introduces relevant but non-urgent details.
Scenario Example:
“Just for your information, the policy change goes into effect next month.”
Best Use: When sharing facts or updates in a professional setting.
Tone: Formal, informative, neutral.
24. “Something to keep in mind”
Meaning: A way to introduce a consideration for future reference.
Explanation: This phrase is great for drawing attention to details that may be useful later.
Scenario Example:
“Something to keep in mind, the budget will need approval before we proceed.”
Best Use: When advising someone about a factor they should be aware of.
Tone: Thoughtful, advisory, polite.
25. “That reminds me”
Meaning: A phrase used when something sparks a related thought.
Explanation: It signals a natural connection between ideas, making it a smooth way to introduce a new topic.
Scenario Example:
“That reminds me, did you get a chance to book the flights?”
Best Use: When you want to add something relevant that was triggered by the conversation.
Tone: Friendly, engaging, natural.
26. “Just so you’re aware”
Meaning: A polite way to provide useful information.
Explanation: This phrase is perfect when you want to share something without making it seem urgent or alarming.
Scenario Example:
“Just so you’re aware, the office will be closed on Friday.”
Best Use: When giving someone a heads-up about something important.
Tone: Professional, courteous, neutral.
27. “Oh, I almost forgot”
Meaning: A casual phrase to introduce an afterthought.
Explanation: This phrase makes your addition feel spontaneous and natural, great for informal chats.
Scenario Example:
“Oh, I almost forgot, your package arrived this morning.”
Best Use: When you suddenly remember to mention something.
Tone: Casual, warm, friendly.
28. “In case you were wondering”
Meaning: A phrase that introduces information the listener may find useful.
Explanation: It gently suggests that the following detail is something the other person might have been curious about.
Scenario Example:
“In case you were wondering, the café opens at 8 AM.”
Best Use: When sharing something helpful that may not have been directly asked.
Tone: Friendly, considerate, helpful.
29. “To add to that”
Meaning: A phrase to build upon an existing point.
Explanation: This phrase keeps the conversation connected while introducing extra information.
Scenario Example:
“To add to that, we also need to finalize the budget before making any purchases.”
Best Use: When contributing relevant details to a discussion.
Tone: Professional, structured, neutral.
30. “Just another thing”
Meaning: A friendly way to introduce one more point.
Explanation: This phrase is great for casual conversations when you want to quickly add a final thought.
Scenario Example:
“Just another thing, I sent you an email with the latest updates.”
Best Use: When casually mentioning something additional.
Tone: Informal, conversational, easygoing.
31. “While we’re at it”
Meaning: A phrase used when adding information that’s relevant to the current discussion or action.
Explanation: This expression works well when discussing a topic and remembering something else related to it. It makes the transition feel natural and keeps the conversation flowing.
Scenario Example:
“While we’re at it, should we also check the budget for the upcoming event?”
Best Use: When you want to introduce something additional while staying on topic.
Tone: Friendly, smooth, connected.
32. “Before I move on”
Meaning: A polite way to introduce an additional thought before shifting to another topic.
Explanation: This phrase helps keep the conversation structured, making sure all points are covered before transitioning to a new subject.
Scenario Example:
“Before I move on, I just wanted to mention that we’ll need approval for the new proposal.”
Best Use: When adding final thoughts before changing the topic in professional or structured discussions.
Tone: Professional, organized, thoughtful.
33. “One more thing”
Meaning: A casual way to introduce a final point before ending a conversation.
Explanation: This phrase adds a touch of informality, making it feel as if you just remembered something important. It’s a great way to insert extra details naturally.
Scenario Example:
“One more thing, don’t forget to bring your charger for the trip!”
Best Use: When you want to add a final piece of information in a casual and friendly way.
Tone: Lighthearted, engaging, warm.
34. “Just tossing this out there”
Meaning: A relaxed and informal way to introduce an idea, suggestion, or extra information.
Explanation: This phrase makes your input feel like a casual offering rather than a strong statement, making it ideal for brainstorming or friendly discussions.
Scenario Example:
“Just tossing this out there, but what if we tried a new marketing approach next quarter?”
Best Use: When casually suggesting an idea or bringing up something lightly.
Tone: Informal, creative, easygoing.
35. “Since we’re on the subject”
Meaning: A seamless way to introduce something related to the current topic.
Explanation: This phrase ensures a smooth transition while keeping the conversation relevant and focused.
Scenario Example:
“Since we’re on the subject, have you decided on a date for the company retreat?”
Best Use: When you want to add relevant details without disrupting the conversation flow.
Tone: Thoughtful, professional, polished.
Conclusion
There are so many ways to say “by the way”, and choosing the right one can enhance your communication by making it more natural, engaging, and considerate. Whether you’re aiming for a professional, casual, or warm tone these.
35 thoughtful alternatives will help you express yourself in a way that feels personal and polished. Try using them in your daily conversations and see how they improve your connections with others!
