When we communicate with others, especially in professional settings, the way we express our availability can have a huge impact on how we are perceived. We want to sound organized, clear, and approachable, but also warm and considerate. Finding the right words can help our message feel more personal and meaningful.
Instead of using the standard, “My availability is as follows,” there are many other alternatives that can convey the same idea in a way that is both thoughtful and professional. Let’s explore 35 ways to say “My availability is as follows” with examples to help you communicate with care and empathy.
What Does “My Availability Is As Follows” Mean?
Before diving into alternatives, let’s break down what “My availability is as follows” means. It’s a formal way of introducing the specific times and dates you’re free or able to meet. It’s typically used in emails or messages to set clear expectations for scheduling. However, using this phrase too often can sound robotic and impersonal. That’s why finding alternatives can make your communication sound more friendly, engaging, and polite.
Is It Professional/Polite to Say “My Availability Is As Follows”?
While “My availability is as follows” is certainly professional and clear, it can sometimes feel a bit stiff or overly formal, especially in more casual settings. In professional communication, especially when you’re interacting with colleagues or clients whom you want to build a rapport with, it’s often better to use phrasing that sounds approachable yet still conveys your intent. You don’t want to come across as cold or distant; at the same time, you also want to make sure the person knows exactly when you are available.
Advantages and Disadvantages
Advantages of using alternatives:
- You’ll sound more personable and friendly.
- The tone will feel warmer and more approachable.
- It shows that you care about how your message is perceived.
Disadvantages of using alternatives:
- Sometimes, these alternatives can sound less direct.
- In some formal settings, a more neutral tone might be preferred.
1. Here’s When I’m Available
Meaning: This is a friendly, straightforward way to present your availability.
Detailed Explanation: Rather than using the formal “My availability is as follows,” this phrase makes you sound more approachable while still getting the point across clearly.
Scenario Examples:
- “Thanks for reaching out! Here’s when I’m available: Monday from 10 AM to 2 PM, or Wednesday afternoon after 3 PM.”
- “I would love to chat soon. Here’s when I’m available: Friday morning or early next week.”
Best Use: When you want to sound direct but friendly.
Tone: Warm and conversational.
2. I’m Free at These Times
Meaning: A casual and simple way to indicate your availability.
Detailed Explanation: This phrase feels more laid-back and is perfect for situations where you want to keep the tone relaxed.
Scenario Examples:
- “I’m looking forward to catching up! I’m free at these times: Tuesday afternoon, Thursday after 2 PM, or Friday morning.”
- “Would love to meet! I’m free at these times: 10 AM to 12 PM on Monday or after 1 PM on Wednesday.”
Best Use: Ideal for informal or semi-formal settings where you want to keep the conversation easygoing.
Tone: Casual and friendly.
3. I’m Available During These Hours
Meaning: A slightly more formal but still friendly alternative.
Detailed Explanation: This option conveys a professional tone while offering more clarity and flexibility.
Scenario Examples:
- “Thank you for reaching out! I’m available during these hours: Monday to Friday, 9 AM to 4 PM.”
- “For the meeting, I’m available during these hours: 10 AM to 12 PM, or 3 PM to 5 PM.”
Best Use: Great for professional settings where you want to sound clear but not too formal.
Tone: Professional with a touch of warmth.
4. I Have Availability at the Following Times
Meaning: A polite, slightly more formal way to introduce your availability.
Detailed Explanation: This phrase maintains professionalism but is still flexible enough for most settings.
Scenario Examples:
- “Thank you for your message! I have availability at the following times: Monday morning, Wednesday afternoon, or Friday between 2 PM and 4 PM.”
- “Let me know which time works best for you. I have availability at the following times: Tuesday after 11 AM or Thursday anytime.”
Best Use: When you want to sound professional but approachable.
Tone: Polite and considerate.
5. These Are My Available Times
Meaning: Another simple yet direct way to state your availability.
Detailed Explanation: It conveys the same meaning as “My availability is as follows” but with a more straightforward tone.
Scenario Examples:
- “I’m happy to meet with you! These are my available times: Monday, 9 AM to 11 AM or Wednesday afternoon after 2 PM.”
- “Let me know if either of these are my available times works for you.”
Best Use: Suitable for both professional and casual conversations.
Tone: Clear and to the point.
6. I’m Open at These Times
Meaning: A more flexible and open way to offer your availability.
Detailed Explanation: This phrase gives a sense of being ready and willing to accommodate, without sounding overly formal.
Scenario Examples:
- “Thanks for your patience! I’m open at these times: Thursday after 10 AM or Friday afternoon.”
- “Let me know if one of these times works for you: Monday, after 3 PM or Tuesday morning.”
Best Use: When you want to show flexibility and willingness to work with the other person’s schedule.
Tone: Flexible and inviting.
7. I Have Time at These Moments
Meaning: A gentle and flexible way to indicate your availability.
Detailed Explanation: This phrase conveys your open time slots in a less rigid way than more formal phrases.
Scenario Examples:
- “I’d love to connect soon! I have time at these moments: Monday at 2 PM, or Thursday at noon.”
- “For a quick chat, I have time at these moments: Wednesday afternoon or Friday morning.”
Best Use: When you want to sound casual but still respectful of the other person’s time.
Tone: Casual and approachable.
8. I Can Meet at the Following Times
Meaning: A straightforward and polite way to offer your availability.
Detailed Explanation: This phrase strikes a balance between formal and casual, making it suitable for most situations.
Scenario Examples:
- “Let me know which works best! I can meet at the following times: Tuesday afternoon or Thursday morning.”
- “Looking forward to our meeting! I can meet at the following times: Monday at 1 PM or Wednesday at 10 AM.”
Best Use: Perfect for professional contexts when scheduling meetings or appointments.
Tone: Polite and considerate.
9. I’m Available at the Following Times
Meaning: A clean and professional way to communicate your availability.
Detailed Explanation: This option is very similar to the traditional “My availability is as follows,” but it sounds a bit warmer and friendlier.
Scenario Examples:
- “Thanks for reaching out! I’m available at the following times: Tuesday from 1 PM to 3 PM, or Thursday after 2 PM.”
- “I look forward to our meeting! I’m available at the following times: Monday from 10 AM to 12 PM, or Wednesday after 3 PM.”
Best Use: Ideal for formal emails or professional settings.
Tone: Professional, with a slight touch of warmth.
10. Let Me Know If Any of These Work
Meaning: A polite and considerate way to offer availability and ask for feedback.
Detailed Explanation: This phrase lets the other person know you’re open to adjusting based on their schedule.
Scenario Examples:
- “I’m available at the following times: Monday at 9 AM, Wednesday after 1 PM, or Thursday morning. Let me know if any of these work.”
- “I’d love to meet! Let me know if any of these work: Tuesday afternoon or Friday morning.”
Best Use: When you want to show flexibility and courtesy.
Tone: Warm, polite, and accommodating.
11. The Best Times for Me Are…
Meaning: A considerate way to share your availability while making it clear what works best for you.
Detailed Explanation: This phrase subtly emphasizes that these times are preferable for you, which can be helpful in professional or personal contexts.
Scenario Examples:
- “I’d love to connect! The best times for me are Tuesday morning or Thursday after 4 PM.”
- “For our meeting, the best times for me are Wednesday between 1 PM and 3 PM or Friday morning.”
Best Use: When you want to politely guide scheduling in a way that fits your needs.
Tone: Friendly and professional.
12. I’m Open During These Times
Meaning: A flexible and accommodating way to communicate your schedule.
Detailed Explanation: This phrase suggests that you have availability, but it’s not rigid—perfect for when you want to keep things open-ended.
Scenario Examples:
- “I’m happy to chat! I’m open during these times: Monday at 10 AM or Wednesday afternoon.”
- “I’m open during these times: Friday morning or any time after 2 PM next Tuesday.”
Best Use: When you want to show flexibility while still setting clear time slots.
Tone: Warm, approachable, and adaptable.
13. Here’s When I’m Free
Meaning: A casual and direct way to share availability.
Detailed Explanation: This is a great phrase when you’re looking for a more relaxed yet clear way to schedule a time.
Scenario Examples:
- “Here’s when I’m free: Monday morning or Thursday after 3 PM. Let me know what works!”
- “I’d love to catch up! Here’s when I’m free: Tuesday between 11 AM and 2 PM.”
Best Use: Ideal for casual conversations with colleagues, friends, or informal business settings.
Tone: Friendly and conversational.
14. I’m Available at These Slots
Meaning: A more structured way to present your availability.
Detailed Explanation: Using “slots” makes it clear that you have designated time periods available, which is useful for structured meetings or scheduling.
Scenario Examples:
- “For our call, I’m available at these slots: Monday from 9 AM to 11 AM or Thursday afternoon.”
- “I’m available at these slots: Tuesday between 1 PM and 3 PM, or Friday morning.”
Best Use: Professional settings where specific time slots need to be scheduled.
Tone: Clear, structured, and professional.
15. I Can Do These Times
Meaning: A straightforward and casual way to present your availability.
Detailed Explanation: This phrase makes scheduling sound more cooperative, as if you’re accommodating the other person’s needs.
Scenario Examples:
- “I’d love to meet! I can do these times: Monday afternoon or Thursday morning.”
- “I can do these times: Wednesday after 2 PM or Friday morning. Let me know what works!”
Best Use: When scheduling informally with colleagues or clients.
Tone: Friendly and cooperative.
16. Let’s Plan for One of These Times
Meaning: A collaborative way to share your availability while keeping it open-ended.
Detailed Explanation: This phrase invites the other person to choose from your suggested options, making scheduling feel more mutual.
Scenario Examples:
- “Let’s plan for one of these times: Monday morning or Wednesday afternoon.”
- “I’d love to connect! Let’s plan for one of these times: Friday morning or next Tuesday.”
Best Use: When you want to sound collaborative and open to discussion.
Tone: Warm, engaging, and flexible.
17. My Schedule Is Open At These Times
Meaning: A polite way to indicate your availability while subtly showing flexibility.
Detailed Explanation: This phrase suggests that you have availability without sounding too rigid.
Scenario Examples:
- “My schedule is open at these times: Monday between 9 AM and 11 AM or Thursday after 2 PM.”
- “If that works for you, my schedule is open at these times: Wednesday morning or Friday afternoon.”
Best Use: Great for semi-formal business emails or messages.
Tone: Professional yet flexible.
18. You Can Reach Me at These Times
Meaning: A clear and direct way to let someone know when they can contact you.
Detailed Explanation: This phrase is particularly useful when discussing phone calls, meetings, or online chats.
Scenario Examples:
- “You can reach me at these times: Tuesday morning or Thursday after 1 PM.”
- “For our check-in, you can reach me at these times: Monday at 10 AM or Friday after 3 PM.”
Best Use: When arranging phone calls or online meetings.
Tone: Professional and efficient.
19. My Openings This Week Are…
Meaning: A friendly and conversational way to indicate when you’re available.
Detailed Explanation: This phrase gives a sense of casual scheduling while still being clear.
Scenario Examples:
- “My openings this week are Monday morning or Thursday afternoon.”
- “Looking forward to meeting! My openings this week are Wednesday after 2 PM and Friday morning.”
Best Use: Best for informal business settings or internal team meetings.
Tone: Friendly and informal.
20. I’m Good to Meet at These Times
Meaning: A casual, conversational way to indicate availability.
Detailed Explanation: This phrase is perfect for when you want to sound relaxed yet clear about your schedule.
Scenario Examples:
- “I’m good to meet at these times: Monday at 11 AM or Thursday at 3 PM.”
- “I’m good to meet at these times: Wednesday afternoon or Friday morning. Let me know what works!”
Best Use: When scheduling meetings with coworkers, clients, or friends in a relaxed manner.
Tone: Friendly and casual.
21. I’m Free to Connect at These Times
Meaning: A warm and inviting way to share your availability.
Detailed Explanation: This phrase makes scheduling sound personal and flexible while keeping it professional.
Scenario Examples:
- “I’m free to connect at these times: Monday morning or Wednesday afternoon.”
- “Let’s set something up! I’m free to connect at these times: Thursday after 2 PM or Friday before noon.”
Best Use: When reaching out for a friendly or professional meeting.
Tone: Warm and welcoming.
22. Let Me Know Which of These Works for You
Meaning: A considerate way to provide options while inviting input.
Detailed Explanation: This phrase encourages the other person to choose a time that suits them, showing thoughtfulness.
Scenario Examples:
- “Let me know which of these works for you: Monday morning or Thursday afternoon.”
- “I’m happy to chat! Let me know which of these works for you: Wednesday after 3 PM or Friday morning.”
Best Use: When you want to be flexible and considerate.
Tone: Thoughtful and collaborative.
23. I Have Some Time Available At…
Meaning: A friendly way to share open time slots.
Detailed Explanation: This phrase makes it clear that you have limited time while keeping the conversation natural.
Scenario Examples:
- “For a quick check-in, I have some time available at Monday, 10 AM or Thursday after 3 PM.”
- “If either works for you, I have some time available at Wednesday at noon or Friday morning.”
Best Use: When you want to gently suggest availability without sounding too rigid.
Tone: Friendly and flexible.
24. Here Are Some Time Slots That Work for Me
Meaning: A structured yet warm way to offer availability.
Detailed Explanation: Using “time slots” makes it clear that you have planned availability while allowing flexibility.
Scenario Examples:
- “Looking forward to our meeting! Here are some time slots that work for me: Monday at 2 PM or Thursday morning.”
- “Would love to chat! Here are some time slots that work for me: Wednesday at 10 AM or Friday afternoon.”
Best Use: Ideal for scheduling business meetings.
Tone: Professional and accommodating.
25. I’m Open to Meeting at These Times
Meaning: A slightly formal but inviting way to share availability.
Detailed Explanation: This phrase signals that you are open but also gives specific time options.
Scenario Examples:
- “I’m open to meeting at these times: Monday after 11 AM or Thursday at 3 PM.”
- “I’d love to connect! I’m open to meeting at these times: Tuesday morning or Friday afternoon.”
Best Use: For semi-formal business or networking meetings.
Tone: Open and professional.
26. These Timeframes Work for Me
Meaning: A structured but flexible way to present your schedule.
Detailed Explanation: “Timeframes” suggests flexibility within a period rather than fixed slots.
Scenario Examples:
- “These timeframes work for me: Monday between 9 AM and 12 PM or Thursday afternoon.”
- “For a meeting, these timeframes work for me: Wednesday after 3 PM or Friday morning.”
Best Use: Best for professional meetings where flexibility is key.
Tone: Clear and structured.
27. I Can Be Available at These Times
Meaning: A flexible way to indicate availability.
Detailed Explanation: This phrase signals a willingness to adjust while setting clear time slots.
Scenario Examples:
- “I can be available at these times: Monday morning or Thursday after 3 PM.”
- “Let me know if either works! I can be available at these times: Tuesday after 11 AM or Friday morning.”
Best Use: When you want to sound accommodating.
Tone: Polite and flexible.
28. I Have Some Free Time During These Hours
Meaning: A casual way to indicate when you’re free.
Detailed Explanation: This phrase works well when you want to sound relaxed while still being clear.
Scenario Examples:
- “I have some free time during these hours: Monday from 9 AM to 12 PM or Thursday afternoon.”
- “For a quick call, I have some free time during these hours: Wednesday morning or Friday after 2 PM.”
Best Use: When you want to keep things casual but still provide structure.
Tone: Relaxed and inviting.
29. Let’s Touch Base at One of These Times
Meaning: A warm, collaborative way to offer availability.
Detailed Explanation: “Touch base” makes the conversation feel more engaging and inviting.
Scenario Examples:
- “Let’s touch base at one of these times: Monday morning or Wednesday afternoon.”
- “Would love to chat! Let’s touch base at one of these times: Tuesday at 11 AM or Friday morning.”
Best Use: Best for professional but friendly discussions.
Tone: Engaging and conversational.
30. These Are My Available Hours
Meaning: A clear and structured way to share your schedule.
Detailed Explanation: This phrase keeps things professional while ensuring clarity.
Scenario Examples:
- “These are my available hours: Monday 9 AM – 12 PM, or Thursday afternoon.”
- “For a meeting, these are my available hours: Wednesday between 1 PM and 3 PM or Friday morning.”
Best Use: When you need a structured, professional tone.
Tone: Clear and business-like.
31. I Can Offer These Time Options
Meaning: A polite and flexible way to suggest times.
Detailed Explanation: This phrase subtly suggests that you’re making an effort to accommodate.
Scenario Examples:
- “I can offer these time options: Monday morning or Wednesday at 2 PM.”
- “For a call, I can offer these time options: Thursday afternoon or Friday morning.”
Best Use: When you want to sound thoughtful and professional.
Tone: Polite and considerate.
32. I’m Open to Scheduling at These Times
Meaning: A professional but flexible way to share availability.
Detailed Explanation: This phrase works well in business contexts when setting up meetings.
Scenario Examples:
- “I’m open to scheduling at these times: Monday at 10 AM or Wednesday afternoon.”
- “For our check-in, I’m open to scheduling at these times: Tuesday at 2 PM or Friday morning.”
Best Use: Best for business and networking conversations.
Tone: Professional and accommodating.
33. Would Any of These Times Work for You?
Meaning: A collaborative and polite way to offer scheduling options.
Detailed Explanation: This phrase encourages the recipient to choose while keeping the tone polite.
Scenario Examples:
- “Would any of these times work for you? Monday morning or Wednesday afternoon?”
- “I’d love to meet! Would any of these times work for you? Tuesday at 11 AM or Friday morning?”
Best Use: When you want to be flexible and considerate.
Tone: Polite and warm.
34. Let’s Find a Time That Works! Here Are My Options:
Meaning: A friendly and inviting way to suggest availability.
Detailed Explanation: This phrase keeps the conversation engaging and cooperative.
Scenario Examples:
- “Let’s find a time that works! Here are my options: Monday at 2 PM or Wednesday morning.”
- “For a meeting, let’s find a time that works! Here are my options: Thursday afternoon or Friday morning.”
Best Use: Best for networking and friendly scheduling.
Tone: Engaging and approachable.
35. My Preferred Meeting Times Are…
Meaning: A polite way to indicate your ideal availability.
Detailed Explanation: This phrase subtly prioritizes your schedule while leaving room for discussion.
Scenario Examples:
- “My preferred meeting times are Monday at 10 AM or Thursday at 2 PM.”
- “For our discussion, my preferred meeting times are Wednesday afternoon or Friday morning.”
Best Use: Best for structured, professional conversations.
Tone: Polite and professional.
Conclusion
Finding the right words to express your availability can make a big difference in how your message is received. Whether you’re looking for a professional, warm, or casual way to say “My availability is as follows,” these 35 alternatives can help you communicate more effectively and thoughtfully.
The key is to choose a phrase that matches your relationship with the recipient and the tone of the conversation. By making small tweaks to your language, you can come across as more approachable, considerate, and engaging—all while keeping your communication clear and professional.
